Our team designs and builds automations for accounting firms, clinics, trades and other small businesses. We connect the apps you already use so leads, documents and data stop being copied by hand, with AI where it helps. Setup starts at $300 and is paid at go-live.
Software your team signs in to and uses every day.
A project our team delivers for you, around the way you already work.
Four jobs many small businesses still do by hand, and what changes when a workflow runs them.
New records move from one app to the next on their own, so nobody copies them by hand.
Basic packageEvery inquiry lands in one CRM and gets the same follow-up, whichever channel it came from.
Standard packageAI reads each receipt or document and enters the details where they belong, such as QuickBooks.
Advanced AI packageIntake, contracts, billing and reports become one connected flow, built in phases.
Automation System packagePick the closest fit and the discovery call confirms it. Each workflow shown is the package's own example; yours is scoped to your process.
$700–1,000fixed setup price
$1,000+/phasefixed setup price
Monthly platform and AI usage for each package is listed under What you pay.
Three jobs done by hand, then automated, with what each would cost in year one. Sample estimates for illustration, not client results.
Intended outcomeReceipts are entered straight from the email, staff stop keying vendor, date and amount, and the client gets a text when it is done.
Intended outcomeEvery lead lands in one CRM and gets a follow-up email, whichever channel it came through.
Intended outcomeForm entries reach the sheet without re-typing, and the front desk is alerted when a new one arrives.
Sample estimates for illustration. Your price comes from the written scope after the discovery call.
The same six steps for every package, with your part in each.
A call about the process, the apps it touches, and where automation fits and where it does not.
Your part: Walk us through how it runs today.
The steps, the apps, the timeline, estimated monthly costs and one fixed setup price, in writing.
Your part: Review and agree the scope. Nothing is built before that.
Fixed priceWe map every trigger, rule and step, and how each app will connect.
Your part: Confirm how unusual cases should be handled.
We build the workflow on your own accounts, so it is yours from day one.
Your part: Give access to the accounts it uses.
Every step is tested with your real data before anything goes live.
Your part: Check the results look right.
Go-live with documentation, a video walkthrough, a live training call and 30 days of free fixes.
Your part: Join the training call. The setup is paid now.
Pay at go-liveThe exact steps depend on the scope. On an Automation System, design, build, testing and handover repeat for each phase.
You don't need to switch software. We look at each app in the process and work out how the workflow can connect to it.
On the discovery call we note each app the process touches, and what has to happen in it.
Through the app's own connection, a connector tool such as Make or Zapier when an app needs one, or a custom API on the Advanced AI package.
The approach for every app, and any monthly cost it adds, is agreed before you commit.
The setup comes to us once, at go-live; its price is listed with each package. Platform and AI usage are billed to you by the providers. Management is optional.
One time, paid at go-live
Paid to MetaWurksMonthly
Paid to the providerMonthly
Paid to the providerOptional, $50 to $100/mo each
Paid to MetaWurks| Package | Platform | AI and connectors | Monthly total |
|---|---|---|---|
| Basic | $20 to $40 | $0 to $3 | $20 to $43 |
| Standard | $20 to $40 | $1 to $15 | $21 to $55 |
| Advanced AI | $20 to $40 | $10 to $100 | $30 to $140 |
| Automation System | $20 to $40 | $40 to $250 | $60 to $290 |
Estimates, confirmed in discovery. Connector tools like Make (about $11/mo) or Zapier (from $30/mo) are added only if an app needs one.
$0
You run it.
No monthly fee
$50/mo
We keep it running.
Up to 1 hr · reply in 2 business days
$100/mo
We keep it running and improving.
Up to 2 hrs · reply in 1 business day
Care or Managed is required when AI handles every job. Extra hours start at $15 per hour.
Off-the-shelf tools ask you to reshape your process to fit them. A custom workflow starts from how your business already works: the steps you follow, the apps you pay for and the rules your team applies. It is scoped to the job you need done, and nothing more.
Custom automation services come from the team behind the MetaWurks workspace, which connects the tools professional firms already use.
Every account and every finished workflow is yours. The platform and AI bill to you directly, so nothing is locked to us.
One fixed setup price, agreed before we start, and monthly provider costs estimated up front.
Changes outside the written scope are billed from $15/hr, or become a new phase. No surprise invoices.
Management is optional. Cancel anytime and keep running the workflow yourself.
A project where our team designs and builds an automation for a specific process in your business. We connect the apps you already use, such as web forms, CRMs, email, spreadsheets and QuickBooks, and add AI steps where they help, for example reading receipts. You get a tested, documented workflow on your own accounts, for one fixed setup price paid at go-live.
The MetaWurks workspace is software: a private AI workspace your team signs in to and uses every day, on a monthly subscription. Custom automation services are a separate offering: we build one workflow around your process and hand it over. A services project is scoped and priced on its own, using the prices on this page.
Repetitive processes that move information between apps on a predictable pattern: a web form that feeds a CRM and alerts the team; leads from three sources going into one CRM with a follow-up email; emailed receipts read by AI and posted in QuickBooks; or connected intake, contract, billing, CRM and reporting steps delivered in phases.
No. Automation suits steps that repeat and follow clear rules. Work that needs judgement on every case, processes that change each time they run, or apps that offer no way to connect may not be a good fit. We tell you on the discovery call which parts we would automate and which we would leave with your team.
Wherever they can be connected, the workflow is built around the apps you already have. We check every app on the discovery call and confirm the approach in the written scope, before you commit. A connector tool such as Make (about $11/mo) or Zapier (from $30/mo) is added only if one of your apps needs one.
Yes. Every project starts with a discovery call about how the process runs today. The recommendation comes back as a written scope with one fixed price, and nothing is built until you agree it.
No. Describe the process and the apps involved, and we choose the approach. Builds run on Claude Code, or Kimi Code on request.
By the written scope agreed after discovery. Each package sets the range: Basic $300–400 (2 to 4 days), Standard $400–700 (about 1 week), Advanced AI $700–1,000 (1 to 2 weeks) and Automation System $1,000+ per phase (1 to 2 weeks per phase).
The setup is paid at go-live, not before. Platform and AI usage are paid directly to the providers, from about $20/mo for Basic up to $60 to $290/mo for an Automation System, confirmed in discovery. Management is optional, $50 or $100/mo per automation.
A short description of the process as it runs today, the apps involved, where it slows down or gets missed, and what you would like to happen instead. If the process uses documents, have an example or two to hand. You do not need a technical specification.
After 30 days of free fixes you can run it yourself (help from $15/hr when needed), or add Care ($50/mo) to have us monitor it, fix breakages and apply updates, or Managed ($100/mo) for small changes and tuning as well. Care or Managed is required when AI handles every job.
Tell us about the process you want to fix. A short description helps us prepare for the discovery call, so the first conversation can start from your workflow.
Helpful to includePrefer email? message@metawurks.com
We reply by email to arrange a discovery call. After the call you receive a written scope with one fixed price, and nothing is built until you agree it.
Asking about the MetaWurks workspace instead? Contact the team.